Resources
A curated link library for your group — external websites, documents, videos, and tools all in one place.
What are Resources?
Resources is your group's shared bookmarks library. Add links to anything your members need — a team website, a training video, a shared Google Doc, a form, a podcast — and everyone can find them in one organized place.
Resources are great for:
- Onboarding links for new members (handbook, rules, registration forms)
- Training videos and tutorials
- External tools the group uses regularly
- Reference documents hosted outside Grūps App
- News sources or newsletters relevant to the group
Browsing Resources
Open Resources from your group's navigation. All added resources are shown as cards or rows, newest first by default.
View Modes
Toggle between Grid and List view using the icons in the toolbar. Your preference is saved automatically.
- Grid — visual cards showing link previews, titles, and descriptions. Best for browsing.
- List — compact rows. Best for scanning a long list quickly.
Filtering & Searching
Search
Type in the search bar to find resources by title, description, URL, or site name. Results update as you type.
Sort
Use the sort dropdown to order resources by: Newest, Oldest, Title A–Z, Title Z–A, or By Type.
Filter by type
Filter chips below the toolbar let you show only resources of a specific type — for example, only Videos or only Documents. Each chip shows a count of how many resources are in that category.
Filter by tag
If resources have been tagged, tag chips also appear alongside the type chips. Tap a tag to show only resources with that tag. Tag availability may vary by plan.
Adding a Resource
Tap the + button in the page header to open the resource editor.
- Paste or type the URL of the resource. It must be a publicly accessible link.
- Fetch a preview (optional, availability may vary by plan) — tap the preview button to automatically pull the page title, description, and thumbnail from the URL.
- Enter or confirm the title — required. If you fetched a preview, the title is pre-filled.
- Choose a resource type — see Resource Types below.
- Add a description (optional) — up to 500 characters.
- Add tags (optional, availability may vary by plan) — type a tag and press Enter. Existing group tags appear as suggestions.
- Tap Save.
Resource Types
Assigning a type to each resource helps members find what they need and adds a recognizable icon to the resource card. Available types:
| Type | Best for |
|---|---|
| Web Link | General websites and web pages |
| Document | PDFs, Word docs, Google Docs |
| Video | YouTube, Vimeo, or other video links |
| Audio | Podcasts, recordings, audio files |
| Image | Photos, infographics, image links |
| Book / Article | Blog posts, articles, eBooks |
| File Download | Links that download a file directly |
| Spreadsheet | Google Sheets, Excel files online |
| Presentation | Slide decks, Google Slides |
| Form / Survey | Google Forms, Typeform, registration links |
| Podcast | Podcast show pages or episode links |
| Course | Online learning courses or lessons |
| Code / Repository | GitHub repos, code samples |
| Template | Document templates, downloadable starting points |
| News / Newsletter | News sites, Substack, email newsletters |
| Other | Anything that doesn't fit another type |
Rich Previews
Depending on your plan, tapping the preview button (wand icon) next to the URL field fetches a rich link preview from the target website. The preview shows:
- A thumbnail image from the page
- The site favicon and site name
- The page title and description
The preview auto-fills the title field if you haven't typed one yet. Where this isn't available, you type the title manually — the URL is still saved and links correctly.
Tags
Tags are short labels you add to resources to describe their topic or purpose. Where available on your plan:
- The tags field appears when adding or editing a resource.
- Type a tag name and press Enter to add it. You can add as many as needed.
- Existing tags used elsewhere in the group appear as suggestions as you type.
- Tag filter chips appear in the Resources toolbar, letting members filter by tag with one tap.
- Tapping a tag in the resource detail panel also activates that filter.
Collections
Collections group related resources together into named sets — like folders. Where available on your plan, a collections sidebar appears on the left side of the Resources page. See the full Collections guide for details.
Browsing a collection
Tap any collection name in the sidebar to filter the main view to only resources in that collection. A breadcrumb chip appears in the toolbar with an X to clear the filter.
Creating a collection
Tap New Collection in the sidebar. Enter a name and save. The collection appears in the sidebar immediately.
Adding resources to a collection
Use the Add to Collection action on any resource (from the action menu or bulk action bar). Choose the collection from the list.
Pinning a collection
Pinned collections always appear at the top of the sidebar. Use the pin action in the collection's edit menu.
Resource Actions
Tap any resource to open its detail panel. From the detail panel (or the action menu on the card), you can:
| Action | What it does |
|---|---|
| Open | Opens the resource URL in a new tab |
| Copy Link | Copies the resource URL to your clipboard |
| Share to Chat | Posts the resource as a card into a group chat |
| Add to Collection | Adds the resource to one or more collections (availability may vary by plan) |
| Edit | Opens the resource editor to update any field |
| Delete | Permanently removes the resource |
Bulk Actions
Long-press any resource (mobile) or use the selection mode (desktop) to select multiple resources. A bulk action bar appears at the bottom with:
- Select All / Deselect All
- Add to Collection — adds all selected resources to a collection (availability may vary by plan)
- Delete — permanently removes all selected resources
Frequently Asked Questions
Who can add and edit resources?
By default, any group member can add resources. Admins can restrict this in the group settings. Only the person who added a resource (or an admin) can delete it.
Can I share a resource in chat?
Yes. Use the Share to Chat action on any resource. It posts a card into the group chat with the resource title and link. You can also attach resources directly from the chat attachment menu.
What's the difference between Resources and Files?
Resources are links to external content — websites, videos, documents hosted elsewhere. Files are actual documents uploaded to Grūps App. Use Resources for things that already live on external services (Google Drive, YouTube, etc.); use Files to store content directly in Grūps App.
How many resources can I add?
The limit depends on your group's plan. Your current count is shown in the limits bar at the bottom of the Resources page.